They Record What Was Said.
POD Tracks What Was Done.
Meeting intelligence that goes beyond transcription. POD extracts decisions, tracks commitments against daily reports, defends verbal directives, and generates formal minutes in 5 minutes — not 45.
The Meeting Accountability Gap
Meetings generate decisions. Nobody tracks whether those decisions actually happened.
45 minutes typing minutes after every OAC meeting
The meeting ends at 11. The PM sits down to type everything from memory and scribbled notes. By the time minutes go out at 3pm, half the decisions are paraphrased wrong and the other half are missing entirely.
Action items that nobody tracks until the next meeting
Commitments are made. Resources are promised. Deadlines are agreed to. Then everyone walks out of the room and nothing is tracked until someone asks about it three weeks later.
Verbal directives that disappear when disputes arrive
The owner says "go ahead and do it" during a meeting. Six months later, the claim is denied because there is no written directive, no CCD, and no contemporaneous record. The contractor absorbs the cost.
Meetings disconnected from what actually happened on site
The sub says they had 20 people on site last week. The daily report says 11. Nobody catches the gap because meeting notes and field data live in completely separate systems.
The Complete Meeting Lifecycle
From pre-meeting preparation to post-meeting accountability — every stage is covered.
Pre-Meeting Briefing
AI assembles open items, overdue commitments, and project data anomalies into a briefing packet. The PM walks in prepared with facts, not assumptions.
Live Capture
POD captures decisions, commitments, and directives as the meeting happens. Speakers are attributed. Legal language is flagged. Nothing is missed.
Formal Minutes in 5 Minutes
AI drafts numbered minutes with carry-forward items, decision log entries, and commitment tracking. The PM reviews, adjusts, and sends — not types from scratch.
Say-Do Gap Tracking
Every commitment is checked against daily reports. Promised 20 electricians but only 8 showed? POD flags the 60% shortfall in the morning brief and adds it to the next meeting agenda.
Decisions Flow. Commitments Are Tracked.
Data flows from pre-meeting briefing through live capture, into AI-generated minutes, and finally into daily report accountability tracking.
Meeting Intelligence KPIs — Live Preview
Real KPI components from your meeting intelligence dashboard. These render automatically from meeting and field data.
Commitment Fulfillment Rate
PODMeeting Decision Velocity
PODEvery Meeting Capability in One Platform
From informal site huddles to formal OAC meetings — POD captures, structures, and tracks every decision.
Huddle Capture
Informal site huddles and toolbox talks are captured with the same intelligence as formal OACs. Decisions made in the field trailer are tracked the same as decisions made in the conference room.
Formal Minutes Generation
AI generates numbered minutes with attendee lists, decision logs, and carry-forward items. Every item gets an owner, a deadline, and a tracking status. Previous meeting items are automatically carried forward.
Say-Do Gap Detection
When a subcontractor promises 20 people on Monday, POD checks the daily report for Monday. If only 8 arrived, the gap is flagged in the next morning brief. Promises become accountable.
Verbal Directive Defense
Legally significant verbal directives are recognized and logged with speaker, timestamp, and witnesses. POD tracks the contractual notice window and alerts the PM before the deadline passes.
Pre-Meeting Briefing
Before every meeting, AI assembles a briefing packet: overdue items, commitment shortfalls, budget anomalies, and schedule risks. The PM walks in with data, not just an agenda.
Cross-Meeting Memory
POD remembers every commitment from every meeting. An item discussed in the August OAC that was never resolved surfaces again in October — with the full history of who said what and when.
“We used to spend an hour after every OAC meeting writing minutes from memory. Half the action items were wrong. Now the minutes are drafted before I get back to my desk, and when a sub says they had 20 guys on site, POD already knows the real number.”
Frequently Asked Questions
POD uses construction-aware AI to extract decisions, commitments, and directives from meeting audio. It combines these with live project data — safety stats, budget status, schedule performance — to generate formal numbered minutes with carry-forward tracking. The PM reviews and sends in about 5 minutes instead of 45.
When a subcontractor promises resources in a meeting — like 20 electricians on Monday — POD logs that commitment. It then automatically checks the daily report for that date. If only 8 electricians showed up, POD flags the 60% shortfall in the next morning brief and adds it to the next meeting agenda.
When an owner or architect directs the contractor to proceed with scope changes during a meeting, POD recognizes it as a legally significant verbal directive. It logs the speaker, timestamp, and witnesses, then starts tracking the contractual notice window. If written confirmation is not received before the deadline, POD alerts the PM.
Stop typing minutes. Start tracking decisions.
Every meeting generates commitments. Every commitment should be tracked against what actually happened on site. POD closes the gap between what was said and what was done.
Last updated: April 2026