Free Client Change Order Log Template
Track every change order you bill to the owner, from pricing through approval, with auto-calculated contract value impact and individual CO detail forms.
What's Included
This template includes 3 organized sections ready for your project.
CO Log Summary
Individual CO Forms
Blank CO Template
Key Features
Everything you need to manage Client Change Order Log documentation professionally.
Auto-Calculated Totals
Running sums for approved, pending, and rejected change orders with contract value impact
Contract Value Tracking
Original contract with the owner, approved COs, revised contract value, and pending exposure at a glance
Individual CO Forms
Detailed forms for each CO with scope description, price breakdown, and payment basis
Status Workflow
Track each CO through Pending, Approved, Executed, and Rejected stages
Related Document Links
Link each CO to its originating RFI, PCO, notice, or design revision for full traceability
Print-Ready Forms
Signature-ready client change order forms formatted for execution with the owner
The Revenue Side of Your Change Orders
Use this log for the change orders you bill up to the owner or client on your prime contract. Every approved CO here raises your contract value; every pending one is exposure you should be watching.
What Each Column Tracks
Price and Submit
Build the price to the client in the individual CO form (labor, materials, equipment, subcontracted work, overhead and profit), then log it as Pending with its submission date.
Track Approval
Move the CO to Approved or Executed when the owner signs, or Rejected if it dies. The summary cards and pending exposure recalculate instantly.
Watch Contract Value
Approved COs roll into your current contract value automatically, with the percentage change from the original contract always visible.
Tracking cost changes from your subs?
This log covers what you bill the owner. The change orders your subcontractors bill you belong in their own cost-side register.
Why This Template Is Different
Built by construction professionals who manage real projects.
POD vs. Generic Templates
Contract & Commercial-Specific Design
Templates Are Just the Beginning
Plan of Day's AI platform turns this template into a living, intelligent document.
Before
Static template
After
AI-powered Plan of Day
Frequently Asked Questions
A client change order log is the revenue-side register of every change order you bill to the owner or client on your prime contract. It records the CO number, description, amount billed, status, and dates so you always know your current contract value and how much approved, pending, and rejected change is on the books.
Yes. The Client Change Order Log automatically calculates approved totals, pending exposure, rejected amounts, and the revised contract value with the owner. As you update individual CO statuses, the summary cards and contract tracking recalculate in real time.
The client CO log tracks the revenue side: change orders you submit up to the owner on your prime contract. A subcontractor CO log tracks the cost side: change orders your subs submit to you. Keeping the two logs separate keeps each contract's picture clean, and the gap between them is your margin on changed work.
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Last updated: September 2026