VS
Your Sub Billed 85% Complete.
The Field Says 62%.
Your sub billed 85% complete on structural steel. Your field data says 62%. That 23% gap is $340,000 in overbilling — and Procore processed it without a flag.
The Billing Black Box
Four reasons your pay applications are eroding your margin in silence
Blind Billing Approval
Procore processes pay apps based on what subs claim. There is no automated cross-check against field-verified progress data. What's billed and what's built are two completely different numbers — and nobody catches the gap until it's too late.
Retainage Chaos
Retainage calculations across 40 subcontracts, each with different schedules, reduction milestones, and release conditions. One spreadsheet manages it all — poorly. Missed reductions cost you cash. Premature releases cost you leverage.
No Field Verification
The PM approves pay apps based on walkthrough estimates and sub assertions. There is no system connecting pay app line items to daily production data, inspection completions, or photo documentation.
Margin Erosion
Every undetected overbilling erodes your margin. Every underbilling delays your cash. Without reconciliation intelligence, you're flying blind on project financials — discovering the truth only at closeout.
How POD Reconciles Every Dollar
Automated pay app verification that catches discrepancies before they become losses
Line-Item Reconciliation
POD compares every pay app line item against field-verified data — daily production reports, inspection results, photo documentation, and material delivery records. Discrepancies are flagged with dollar amounts before you sign.
Contract Margin Dashboard
See your project from both financial perspectives simultaneously: owner contract revenue vs subcontract costs. Every approved change order, every pay app, every retainage adjustment updates the margin calculation in real time.
Progress Claim Delta
Line-by-line comparison between what's billed and what's earned. POD highlights every cost code where claimed progress exceeds verified progress — turning a gut-check estimate into a data-verified approval.
Retainage Intelligence
Automatic tracking of retainage balances, reduction milestones, and release conditions across all subcontracts. No more spreadsheets. No more missed reductions. No more premature releases.
The Pay App Waterfall
Watch the gap between what was contracted, what was billed, and what the field actually verified
Why POD Catches What Procore Misses
Overbilling Detection Before Signature
When a sub bills 85% complete but field data shows 62%, POD flags the $340K discrepancy instantly. Procore processes the same pay app without a question.
Dual-Perspective Financial View
Track owner contract (your revenue) and all subcontracts (your costs) on the same dashboard. Margin is calculated in real time, not discovered at closeout.
Photo-Verified Progress
POD cross-references billed completion against timestamped photo documentation and daily production data. Visual proof backs every approval or rejection.
Change Order Margin Impact
Every approved change order updates both the contract value and the cost forecast. See exactly how each CO affects your margin before you approve.
Pay App Timeline
Full audit trail of every pay application: submission date, review date, discrepancies found, adjustments made, and final approved amount. Complete billing history at a glance.
What we hear from the industry: “We discovered $1.2M in cumulative overbilling across 6 subcontracts — only after the project was 80% complete. Each pay app looked reasonable in isolation. Nobody was reconciling them against actual field production data.”
— The problem POD was built to solve
Pay App Intelligence — Every Line Item, Every Dollar Traced
Accuracy scoring and margin tracking that catches discrepancies before you sign
Pay App Accuracy
PODContract Margin
PODFrequently Asked Questions
Stop Approving Blind. Start Reconciling.
See how POD compares every pay app line item against field-verified data before you sign.