Subcontractors Wait An Average of
67 Days to Get Paid
The Cost of Inaction
Pay application review takes weeks
Subcontractor pay applications require field verification of quantities, stored material confirmation, and change order reconciliation. Paper-based review cycles mean pay apps sit in inboxes for weeks.
Stored materials documentation is inconsistent
Subs bill for stored materials with invoices and delivery tickets. Verifying that materials are actually on site, properly stored, and match the invoiced quantities requires field visits that get delayed.
Retainage tracking is manual and error-prone
Retainage percentages, reduction milestones, and release conditions vary by subcontract. Spreadsheet tracking of retainage across 30 subcontracts leads to calculation errors and disputed holdbacks.
Lien waiver collection is a scramble every month
Collecting conditional and unconditional lien waivers from every subcontractor and their suppliers before releasing payment is a monthly paper chase. Missing one waiver can hold up the entire pay cycle.
The Return on POD
Field-verified pay applications
Quantities installed and stored materials verified by field reports before the pay application arrives. When the sub submits their pay app, field data is already in the system for rapid cross-referencing.
Photo-documented stored materials
Monthly stored material documentation with photos, GPS location, and quantity verification. Subs photograph their stored materials and POD matches the photos to the pay application line items.
Automated retainage tracking
Retainage calculated automatically per subcontract terms with milestone-based reduction tracking. POD alerts when retainage reduction conditions are met so holdbacks are released on time.
Digital lien waiver management
Conditional and unconditional waiver requirements tracked by subcontractor and payment period. POD shows exactly which waivers are outstanding and sends automated collection reminders.
Subcontractor Payment Intelligence
Pay App Dashboard
Every subcontractor pay application tracked from submission through approval with field verification status and payment dates.
Retainage Manager
Retainage balances by subcontractor with reduction milestone tracking and projected release schedules.
Waiver Tracker
Conditional and unconditional lien waiver status by subcontractor and payment period with collection automation.
“We had $2.8 million in outstanding pay applications across 9 subcontractors. Three of them filed preliminary lien notices because our review process took 45 days. The owner withheld our payment until we cleared the lien exposure. POD would have cut that review to under 10 days.”
— Controller, Mid-Size General Contractor
See Your Entire Project Health at a Glance
POD tracks hundreds of KPIs from a 5-minute voice report. Here are just 2 of them.
Cash Flow Analysis
Project DNA
PODThese update in real time from a 5-minute voice report. No spreadsheets. No data entry.
Frequently Asked Questions
Pay Subcontractors Faster With Zero Lien Exposure
See how POD streamlines pay application review, retainage tracking, and lien waiver collection.