5 Months Late. $2M Claim.
“Waiting on Materials.”
Your electrical switchgear was supposed to arrive in March. The manufacturer just called — it is now August. 5 months of schedule impact. Your delay claim will live or die on daily documentation. If your reports just say “waiting on materials,” your $2M claim is worth $0.
How Supply Chain Delays Become Unrecoverable
Each undocumented day weakens your claim. Here is the pattern that costs contractors millions.
Delays documented weeks after they happen
By the time someone writes "switchgear delayed" in a daily report, the original delivery date, manufacturer communication, and impact assessment are lost. Your delay claim depends on contemporaneous records — and you do not have them.
Daily reports say "waiting on materials" with zero detail
Your superintendent writes three words. The owner reads three words. Nobody captures which material, from which supplier, how late, what schedule activities are impacted, or what mitigation was attempted. Three words. $2M claim. $0 recovered.
No material substitution trail
When the original spec is unavailable, substitutions happen fast. But who approved it? What is the cost delta? Does it meet the original performance spec? Without a documented substitution chain, you have a quality risk and a warranty gap.
Supplier performance data does not exist
Which suppliers deliver on time? Which consistently miss windows? Which provide quality materials? Without structured supplier data from daily field reports, you cannot make informed procurement decisions on your next project.
Cascade effects are invisible until the schedule explodes
One delayed material impacts one trade. That trade delays the next. The cascade compounds for weeks before anyone connects the dots. By then, your schedule has 30 days of delay from a 5-day material slip that nobody documented.
How POD Documents Every Disruption
From the first delay notification to the final claim package, POD builds your evidence automatically.
Report material status daily by voice
Your superintendent mentions material deliveries, shortages, and substitutions in their daily voice report. POD AI extracts the data into structured fields: material name, supplier, expected date, actual date, status.
POD links delays to schedule activities
When a material is late, POD automatically identifies which schedule activities are impacted. The delay is documented with the affected activity, the original planned date, and the new projected completion — every day it is late.
Substitution chain is captured end-to-end
When a substitution is proposed, POD tracks the original spec, proposed substitute, submittal status, architect approval or rejection, cost delta, and final installation. Complete quality trail.
Delay claim package generates automatically
When you need to file a delay claim, POD generates a day-by-day timeline of the disruption: first notification, daily status updates, schedule impact progression, mitigation efforts, and total time and cost impact. Contemporaneous. Defensible.
Watch a Supply Chain Disruption Cascade
A single supplier disruption sends shock waves through your network. POD documents every impact, every day, building your delay claim evidence automatically.
Supply Chain Intelligence — Every Delay Documented, Every Substitution Tracked
These KPIs auto-populate from daily field uploads — no manual data entry required.
Supply Chain Resilience
PODDelivery Window Optimizer
PODComplete Supply Chain Intelligence
Supplier Scorecard
Every supplier gets a performance profile: on-time delivery rate, quality acceptance rate, lead time accuracy, and communication responsiveness. Data flows from daily field reports across all your projects.
Long-Lead Procurement Dashboard
Track long-lead items from PO to delivery: switchgear, generators, custom fabrication, specialty materials. Each item shows current status, expected delivery, and schedule float consumed.
Storage Cost Tracking
Materials that arrive early need storage. POD tracks laydown area utilization, double-handling events, and material damage from improper storage. The true cost of delivery window misses becomes visible.
Force Majeure Documentation
When disruptions are caused by events beyond your control — weather, strikes, factory fires, trade restrictions — POD captures the causal chain from the event to your project impact with timestamps and evidence.
Frequently Asked Questions
Never Lose a Delay Claim Again
Every material delay, every substitution, every schedule impact — documented daily from field voice reports. Your claims will be contemporaneous and defensible.