Free Warranty Tracker Template
Track all project warranties with start/end dates, coverage terms, claim procedures, and expiration alerts for equipment, materials, and workmanship.
What's Included
This template includes 3 organized sections ready for your project.
Warranty Register
Claims Log
Expiration Calendar
Key Features
Everything you need to manage warranty tracker documentation professionally.
Warranty Register
Every warranty with manufacturer, product, coverage period, start date, and expiration date
Coverage Types
Material, workmanship, performance, and extended warranty types tracked separately
Expiration Alerts
Advance warning at 6 months, 90 days, and 30 days before each warranty expires
Claim Documentation
Track warranty claims with issue description, date reported, and resolution status
Contact Directory
Manufacturer, installer, and warranty administrator contacts for each product
Multi-Year Timeline
Visual timeline showing warranty periods stacked by system for the full warranty duration
Why This Template Is Different
Built by construction professionals who manage real projects.
POD vs. Generic Templates
Close-Out-Specific Design
Templates Are Just the Beginning
Plan of Day's AI platform turns this template into a living, intelligent document.
Before
Static template
After
AI-powered Plan of Day
Frequently Asked Questions
Track every warranty that covers project components: general contractor workmanship (typically 1 year), roofing (10-20 years), HVAC equipment (1-5 years), windows and doors, electrical equipment, plumbing fixtures, fire protection systems, building envelope, and any extended or manufacturer warranties. The register captures them all.
Most construction warranties start at Substantial Completion, not final completion or final payment. Some equipment warranties start at installation or first operation. The template tracks the specific start trigger for each warranty to ensure accurate expiration dates.
The claims section documents the issue, date discovered, warranty coverage verification, and claim submission. It tracks the response from the warrantor, repair/replacement actions, and final resolution. Having this documentation prevents disputes about whether a claim was made within the warranty period.
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Last updated: April 2026