One Missed Notice. One Voided Claim.
$2.4 Million Gone.
Your contract required written notice within 7 days of the changed condition. Your PM found out on day 12. That $2.4M delay claim? Voided. Not because you were wrong — because you were late.
The Silent Claim Killer
Four reasons your best claims die before they reach the negotiation table
Hidden Deadlines Buried in Contracts
Your contracts have 15-20 different notice provisions buried across hundreds of pages of legal language. Each has a different deadline window — 3 days, 7 days, 14 days. Nobody tracks them all, and one missed window voids the entire claim.
No Clause-Specific Tracking in Procore
Procore stores documents. It doesn't parse them. It can't tell the difference between a 7-day differing site condition notice and a 14-day delay notification. Your PM has to remember every clause in every contract — manually.
Evidence Gaps When Claims Are Filed
When you finally discover a claimable event, the evidence trail is cold. Daily logs from two weeks ago weren't written with the claim in mind. Photos weren't tagged. Correspondence wasn't flagged. Your notice arrives without teeth.
Voided Claims from Missed Windows
More claims are lost to missed notice deadlines than to weak merit. The 7-day window closes silently — no alarm, no countdown, no escalation. By the time your PM realizes, the contractual right has evaporated.
How POD Protects Every Claim Dollar
AI Contract Notice Scanning
POD reads every contract document you upload and extracts every notice provision — written notice periods, cure windows, claim filing deadlines, force majeure triggers. Each clause is cataloged with its specific deadline window.
Countdown Timers Per Clause
Every contractual notice gets a live countdown timer. When a triggering event occurs, POD starts the clock automatically. Escalating notifications fire at 72 hours, 48 hours, 24 hours, and 4 hours before deadline.
Evidence Collection Automation
The moment a potential claim event is detected, POD begins assembling evidence — pulling daily logs, photos, weather data, and correspondence related to the event. Your notice arrives substantiated, not hollow.
Claims Protection Intelligence
POD tracks the full notice chain from triggering event through written notice to owner response to resolution. It scores your evidence strength before you file, so you never submit a claim that's dead on arrival.
The Contract Notice Timeline
Watch deadline markers drop. One passes uncaught and shatters — $2.4M voided. The rest are caught by POD's shield.
Claims Protection Intelligence — Every Deadline, Every Dollar
Notice calendars and excusable event pipelines that never let a deadline pass unnoticed
Notice Deadlines
PODEE-to-CO Pipeline
PODBuilt for Claims Protection
Notice Deadline Calendar
Every contractual notice provision across every contract — visualized on one calendar. See 3-day, 7-day, and 14-day windows at a glance.
Notice Chain Visualization
From triggering event to written notice to owner response to resolution. The entire chain is visible, so nothing falls through the cracks.
Excusable Event Pipeline
Force majeure, differing conditions, owner-caused delays — each tracked from initial event through entitlement calculation to change order conversion.
Evidence Strength Scoring
POD scores your evidence package before you file — daily logs, photos, weather data, correspondence. Know your claim strength before the negotiation starts.
Escalation Alert System
Configurable alert chains that escalate from PM to project exec to legal counsel as deadlines approach. Nobody can claim they weren't warned.
“We had a legitimate $1.8M delay claim denied because our PM didn't file written notice within 7 days. The daily logs proved the delay. The photos proved the cause. But the contract said 7 days, and we filed on day 11. Gone.”
— What we hear from the industry. The problem POD was built to solve.
Frequently Asked Questions
Never Lose a Claim to a Missed Deadline.
See how POD counts down every contractual notice window and protects every dollar of your claims.