45 Minutes of Typing. 5 Minutes of Reviewing.
Your PM sits down after an OAC meeting and spends 45 minutes cross-referencing old minutes, re-numbering carry-forward items, and formatting action items nobody will read until the next meeting. POD generates formal minutes in 5 minutes — pre-populated, carry-forwards tracked, verbal directives highlighted.
The Meeting Minutes Time Sink
Every OAC meeting produces decisions. Documenting them shouldn't take longer than making them.
Cross-referencing old minutes
Before writing new minutes, the PM opens 3-4 past meetings to find carry-forward items. Which RFIs were discussed? What was the owner's last position on the change order? 15 minutes gone before a single word is typed.
Manual formatting and numbering
Every OAC meeting follows a strict format — numbered items, responsible parties, due dates, status codes. The PM types each one by hand, re-numbering when items are added or removed. One mistake and the audit trail breaks.
Carry-forward items lost between meetings
Action item #47 from three meetings ago: "Owner to confirm finish color." Nobody remembers it. Nobody tracks it. It resurfaces as a 2-week delay when the wrong color arrives on site.
Verbal commitments undocumented
The owner says "go ahead with Option B" during discussion. The PM writes "discussed options" in the minutes. Three months later, nobody can prove which option was authorized — and the cost delta is $85,000.
POD Turns 45 Minutes Into 5
Record → Extract → Review. Every meeting, every time.
Record the Meeting
Capture meeting notes via voice memo, typed summary, or imported transcript. POD pre-populates the agenda with carry-forward items and current project data — open RFIs, pending COs, and milestone status.
AI Extracts Decisions
POD identifies new action items, decisions, verbal directives, and status updates. Each item is numbered, assigned an owner, and tagged with a due date. Verbal directives are flagged for contractual follow-up.
Review and Send
Review the formatted minutes in under 5 minutes. Edit anything the AI got wrong. Hit send. Carry-forward items automatically roll into the next meeting's agenda. The audit trail is airtight.
Where 45 Minutes Actually Go
The meeting takes 60 minutes. The minutes take 45. POD collapses the bottleneck.
Your Meetings Aren't Just Meetings — They're Decision Pipelines
Track how fast decisions move and which carry-forward items are aging into risks.
Meeting Decision Velocity
PODCarry-Forward Aging
PODMeeting Intelligence, Not Meeting Notes
Auto Carry-Forward
Open items from previous meetings roll forward automatically with aging in days — no manual lookup required
Verbal Directive Flags
AI detects language that implies scope changes or cost exposure and flags it for contractual notice follow-up
Attendee & Action Tracking
Every decision linked to a person and a deadline. POD tracks who committed to what and when it was due.
Decision Velocity Analytics
Track how fast your project makes decisions — and where bottlenecks slow the entire team down
Audit-Ready Format
Numbered items, timestamps, responsible parties, and status codes — formatted for legal review from day one
Context Pre-Population
POD pulls in current RFI status, CO status, schedule milestones, and open items before the meeting even starts
“I used to spend my entire lunch break formatting OAC minutes. Now I review what POD generated in 5 minutes and spend lunch actually eating. The carry-forward tracking alone saved us from a $40K miss.”
— Senior Project Manager, General Contractor
Frequently Asked Questions
Stop Typing Minutes. Start Reviewing Them.
See how POD turns a 45-minute chore into a 5-minute review.
POD doesn't conform — POD defines the standard.
Last updated: April 2026