Free Subcontractor Payment Tracker Template
Track all subcontractor payments with contract values, billing status, retainage held, lien waivers received, and aging of unpaid invoices.
What's Included
This template includes 3 organized sections ready for your project.
Payment Register
Sub Summary
Aging Report
Key Features
Everything you need to manage subcontractor payment tracker documentation professionally.
Payment Register
Every sub payment with date, amount, check number, and running balance per subcontractor
Contract vs. Billed vs. Paid
Three-column view showing original contract, total billed to date, and total paid for each sub
Retainage Ledger
Track retainage withheld, released, and remaining per subcontractor and for the project overall
Lien Waiver Status
Conditional and unconditional waiver receipt tracking tied to each payment period
Aging Report
Invoice aging by 30/60/90+ day buckets to identify overdue payments
Back-Charge Register
Track deductions for defective work, cleanup, or other offsets against sub payments
Why This Template Is Different
Built by construction professionals who manage real projects.
POD vs. Generic Templates
Financial-Specific Design
Templates Are Just the Beginning
Plan of Day's AI platform turns this template into a living, intelligent document.
Before
Static template
After
AI-powered Plan of Day
Frequently Asked Questions
Subcontractor payments are typically the largest project cost and have significant cash flow, lien, and compliance implications. Tracking them separately ensures timely payment (avoiding interest and lien exposure), proper retainage management, and complete lien waiver collection.
The aging report categorizes unpaid invoices into 0-30, 31-60, 61-90, and 90+ day buckets based on invoice date. This instantly highlights subcontractors with overdue payments that create lien exposure and relationship issues.
Yes. The retainage ledger tracks the amount withheld from each pay period, substantial completion releases, and final completion releases per subcontractor. It calculates the total retainage still held and ensures release aligns with contract terms.
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Last updated: April 2026