Free Pay Application Template
Prepare and track monthly pay applications with schedule of values, retainage calculations, stored materials, and AIA G702/G703 formatting.
What's Included
This template includes 3 organized sections ready for your project.
Pay Application
Schedule of Values
Summary Sheet
Key Features
Everything you need to manage pay application documentation professionally.
Schedule of Values
Line-item breakdown with original value, previous billing, current billing, and balance to finish
Auto-Calculated Retainage
Retainage percentages applied automatically with release tracking for substantial completion
Stored Materials
Track materials stored on-site and off-site with separate billing and verification columns
G702/G703 Format
Industry-standard AIA format that owners, architects, and banks expect to see
Change Order Integration
Approved COs automatically added to the schedule of values with proper line-item numbering
Payment Status
Track submitted, reviewed, approved, and paid status with payment dates and check numbers
Why This Template Is Different
Built by construction professionals who manage real projects.
POD vs. Generic Templates
Contract & Commercial-Specific Design
Templates Are Just the Beginning
Plan of Day's AI platform turns this template into a living, intelligent document.
Before
Static template
After
AI-powered Plan of Day
Frequently Asked Questions
A pay application (pay app) is a monthly billing document submitted by the contractor to the owner requesting payment for work completed. It includes a schedule of values showing line-item progress, retainage held, stored materials, and the total amount due.
Yes. The template follows the industry-standard AIA G702 (Application and Certificate for Payment) and G703 (Continuation Sheet) format that owners, architects, lenders, and sureties expect.
Retainage is calculated automatically based on the percentage you set (typically 5% or 10%). The template tracks retainage withheld, retainage released at substantial completion, and retainage released at final completion separately.
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Last updated: April 2026